Students who do not meet administrative requirements or expectations to remain enrolled at Relay or are unable to submit a formal leave of absence application can be administratively withdrawn by the institution. Students can be administratively withdrawn for the following reasons:
- Failure to pay tuition;
- Failure to meet employment requirements;
- Failure to meet matriculation requirements;
- Failure to meet immunization requirements (where appropriate);
- Failure to meet certification requirements (where appropriate);
- Failure to submit withdrawal paperwork after initiating a withdrawal;
- Failure to meet attendance requirements and/or persistent absence;
- Other substantive violations of Relay’s policies, procedures, or safety rules, including but not limited to violations of the academic honesty, code of conduct, or gender-based misconduct policies; and/or
- At the request of the Office of the Provost of Teacher Preparation
If students are in danger of administrative withdrawal, Relay may contact their schools and/or sponsoring organizations and/or teacher preparation program membership to notify them and enlist their help in supporting students.
In the event of an administrative withdrawal, the Registrar’s Office will notify students via email. SFS will follow up with students about how to pay any outstanding Relay tuition and fees. If administratively withdrawn, students have the right to appeal the decision by contacting the Office of the Provost of Teacher Preparation. Depending on the type of administrative withdrawal, appeals will be reviewed by the Office of the Provost of Teacher Preparation, SFS, the Registrar’s Office, and/or the Office of Student Affairs. If the appeal is unsuccessful, administrative withdrawal procedures will continue, and the student will be administratively withdrawn.
Upon withdrawal, any outstanding "Incomplete" grades will change to the standing grade in the grade book. Additionally, in most states, Relay is required to remove or expire provisional-level certificates if a student is withdrawn from their certification program. Additional details can be provided by the Office of the Provost of Teacher Preparation.
If students are administratively withdrawn, it is their responsibility to notify their schools (and if applicable, their teacher preparation program membership, such as Teach For America or New York City Teaching Fellows) of their departure from Relay.
Relay understands that there may be certain medical circumstances where a student is unable to submit an official leave of absence application due to unexpected life changes. In these cases, at the Office of the Provost of Teacher Preparation’s request, Relay will administratively withdraw the student from the institution and accept an official leave of absence application with medical documentation at a later date. If an official leave of absence application is received from the student, the medical documentation must match the date of the administrative withdrawal date. Relay will reverse the administrative withdrawal to the medical leave of absence in its systems.