Incomplete Policy

If faculty members are not prepared to give a final grade for a course at the end of the term due to some justifiable delay in students’ completion of specific coursework, faculty members may give students a temporary grade of “Incomplete" and communicate the nationally set incomplete due date for the given term (see below for incomplete due dates). The assignment must be submitted and graded by the incomplete resolution due date for the given term. The due date indicates when grades must be submitted by faculty members. This process is initiated by faculty members. If students do not complete all outstanding work within the nationally set incomplete due date, the standing course grade on Canvas will replace the “Incomplete.” 

Eligible students who end the term with an “Incomplete” will be able to request federal financial aid for the subsequent enrolled term. SFS will closely monitor “Incomplete” students’ academic progress throughout the remainder of students’ enrollment at Relay and will have full discretion of not releasing/approving federal financial aid funds if students’ progress falls below good academic standing. 

Faculty Members are responsible for:

• Notifying students that they are receiving an "Incomplete" and communicating with the Office of the Provost of Teacher Preparation to award an "Incomplete"; and
• Submitting grades no later than the incomplete resolution due date listed in Table 18. Faculty members should also work with students to set an assignment due date, ensuring enough time to submit grades by that due date.

Students are responsible for:

• Reaching out to their faculty advisors to set a due date for remaining coursework in order to resolve the outstanding "Incomplete"; and 
• Completing and submitting coursework no later than the due date set by faculty members.

If students withdraw or are administratively withdrawn and have an "Incomplete" from a prior term, their standing grade in that course will override the "Incomplete" once the withdrawal is processed by the Registrar’s Office. Please the see General Leave of Absence policy for information on taking a leave of absence with an "Incomplete" from a prior term. An "Incomplete" will turn to the standing grade in the course if the leave of absence expires and students have not reenrolled. For these reasons, students and faculty members are encouraged to work together on submission timelines that will allow for a timely resolution of any outstanding “Incompletes”.